One of the ways Dash makes organising and finding your assets easier is via fields. Fields let you store specific information about your assets in easy to navigate ways, such as a dropdown list of product names or year of campaign.

You can create your own custom fields, and we also include a number of built-in preconfigured fields for common uses, some of which have additional functionality attached to them.

First, have a read of What is a field to learn the basics about fields.

Now we'll look at the special fields that are available in Dash.

To add a special field to your Dash:

The Products field brings your Shopify product catalogue into Dash, so you can organise assets using your existing product information without recreating it with custom fields.

If you haven’t connected Shopify yet, click Get started in the Products field and follow our installation guide. Once connected, Dash imports your Shopify store’s product, variant and SKU data into the field.

Admins and Contributors can link assets to products or specific variants. You can then:

Make changes to your product catalogue/products in Shopify, then update the catalogue in Dash. See how to link Dash assets to Shopify products for instructions on linking assets, finding them and refreshing your catalogue.

ℹ️ Note: If you connect multiple Shopify stores, the Products field uses your primary store’s catalogue only. Exports from Dash also go to this store only.

By adding the Auto tags field to your Dash, Dash will add tags to this field for every image asset you upload, containing descriptive tags based on the image. So, if you upload an image of a boy running in a park playing with a ball, you'll get tags like "boy", "ball", "park" etc.

ℹ️ Note 1: Auto tags works on images only i.e. they do not work on videos.

ℹ️ Note 2: Tags will only be added to assets that you upload once you add this field. If you would like existing assets to be tagged, get in touch via the in-app chat and we can do this for you.

ℹ️ Note 3: Our natural language AI search works regardless of any tagging, so if you're happy just using that, you don't need to also use auto tags.

The Creator field is a tags fields that allows you to store who originally created an asset, for example the name of the photographer or designer.

Special functionality: The field will use embedded metadata mapping look at relevant embedded information in the file and automatically populate the field with any creator information it finds.

The rating field comes preconfigured with ⭐️ values to help you store how well an asset has performed, to help future users find assets that meet their publishing goals.

Special functionality: this field uses embedded metadata mapping to find any existing rating information already embedded in your assets and populates itself with this data if found.

A text field that can be used to store any descriptive information about your assets

A date field that lets you capture when an asset should no longer be used.

Special functionality: Dash will alert users if they are about to use an asset that has expired. Learn more about expiry dates in this article.

A date field that lets you capture a date before which an asset should not be used.

Special functionality: Dash will alert users if they are about to use an asset that is not yet approved to be used. Learn more about release dates in this article.

This checklist field lets you store where an asset can be used.

You can customise the values to suit your needs.

This checklist field lets you capture the type of content of the asset, e.g. a packshot, a brochure etc

This text field automatically populates with a descriptive address of an asset based on the asset's embedded GPS data.

Special functionality: Uses embedded metadata mapping to extract the GPS co-ordinates from an asset and displays a friendly address.

Note addresses will only be populated for assets you upload after adding this field. To have existing assets populated with an address, get in touch via the in-app chat and we can do this for you.