You can import a CSV file to update the metadata of a large number of assets in one go. This is often something you will do having completed a bulk import.

By importing metadata, you can update the title, description and all other fields of multiple assets in one go, by preparing that information in advance in a CSV file.

Firstly click here to download our CSV metadata import template:

Open the file in a text editor or a spreadsheet application and add your metadata. It is often easier to edit the file in a spreadsheet application like Google Sheet or Excel, but it is important that you always save the file as a CSV file (many applications will attempt to save the file in their own native formats such as XLSX).

How do I add metadata to the template?

The first row acts as column titles. You will see some examples already in the template. You must keep the first entry (filename to match on) as it is, but you can choose all other columns based on what metadata you want to update.

All subsequent rows then relate to a specific asset. Start with the filename of the asset, and then add (using commas if you are editing the file as text) additional information corresponding to the column.

You can see an example already included in the template.

Importing the completed metadata file

Once your file is ready:

  1. Navigate to Admin > Import > Metadata

  2. Scroll down to Step 3 and upload your file

Frequently Asked Questions

What fields can I update?

You can update any field that exists in Dash. Simply add the name of the field in the first row (to find the field name, go to Admin > Fields).

Can I create new field entries using the import or do they have to exist already?

You can create new entries in Dash fields straight from the import spreadsheet for the following field types:

  • Folders & nested lists

  • Controlled tags

For other field types such as dropdown lists, to populate these you need to have the entries created in Dash already.

How do import a hierarchy of controlled tags?

You can create a hierarchy using "/" between the levels, e.g. tag/childtag;tag2/childtag2

How do I import a set of tags to a field?

If you want to populate your dash with fields and entries without actually applying these to assets, do the following:

  1. Upload a dummy asset to your Dash

  2. Create an import spreadsheet with that asset as the only asset listed to be updated

  3. In the column that represents the field you want to update, add all the fields

  4. Import the file, and this will populate the field as desired

  5. Delete the dummy asset

The date information isn't importing correctly

If you are having problems importing dates, make sure the dates are formatted in standard ISO format: yyyy-mm-ddThh:mm:ss, e.g.

  • 2019-08-14T23:16:00

  • 2019-08-14

Be sure to keep leading zeros, e.g. 01 not 1

If I re-import metadata for an asset what will happen to existing metadata for that asset?

For any fields that are specified in the import sheet, for assets that already exist in your Dash, all data within that field will be replaced with what is in the import sheet. We won't modify any fields that aren't in the import sheet.

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