How do I manage folders?

Learn how to create, edit, delete and organise your folders in Dash

Charlie Pinker avatar
Written by Charlie Pinker
Updated over a week ago

Dash allows you to create folders and sub-folders, arrange the order that these appear in the asset details sidebar and filters, and even create multiple distinct lists of folders. This article tells you more about how to manage your folders in Dash.

Folders overview

You can manage folders directly from the folders view, either in the Filters pane or in the asset details sidebar. Just look for the three dots next to a folder name:

In the filters pane:

In the asset details sidebar:

This menu allows admins to:

  • Create new sub-folders

  • Rename existing folders

  • Move existing folders to other locations in the folder hierarchy

  • Delete folders

You can also manage your folders from within the Admin > Folders page

Contributor users can use this menu to create new folders but cannot move, rename or delete folders.

Creating top-level folders

You can create new top-level folders by either:

  • Clicking "+ Create folder" at the bottom of the folder list in the filters pane or the asset details sidebar

    • Give the asset a name, and choose where to create the folder

  • Entering a folder name in the "Add new top level folder" text box in Admin > Folders

Re-ordering the folder list

You can re-order the folders by going to Admin > Folders and dragging any folder to a new location using the "hamburger" icon on the very right hand side of each folder row. 

Creating a sub-folder

In the filters or assets panes:

Simply use the menu item "Rename" as per the screenshot above

In Admin > Folders:

Click the "+" symbol to the right of any folder name, type a name and press enter. Alternatively you can turn existing top-level folders into sub-folders by dragging them on top of existing folders.

Can non-admins create folders?

Yes, any user can create a folder within another folder that they have contributor access to. If a user has contributor access to all folders, they are also able to create top-level folders. See this article for how contributors can create folders.

Creating additional Folder fields

You can add additional folder fields to your account. This is useful when you would like to categorise and filter your assets in multiple ways.

For example, let's say that alongside your primary folder tree, you want to categorise your assets with an additional set of hierarchical values. E.g. "Office Location", with its own defined tree of country, region, and office. You could do this by creating a new Folder field called "Office Location", and populate it with its own folder tree, such as UK > London > Brick Lane.

Now, when you tag an asset, you can choose both a traditional folder, as well as choose the Office Location. You can use this to filter your assets by both folders at the same time. This allows you to create powerful filtering capabilities to narrow down your assets to just the ones you are interested in.

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